E. Preparation

 

 In the planning process, communication and cooperation between our school and all partner schools will be ensured by regular internet connections and weekly emails. During the preparation process, before the activities start, we all as a team will inform our staff, students, parents and local community about our partnership using the bulletins, project corners, local press or websites. In this way, we can create an awareness and consciousness for the project and its activities. 

Building staff and student team for local and transnational activities should be organized as a preparation. 

Regarding the planned activities, all facilities should be revised and needed material should be provided by host school and partners as well. Partners will keep in touch with their coordinator and follow all the news or instructions. The coordinator school leads the process and follows the steps controlling all partners.

Creation of a closed internet space such as e-twinning will be used to communicate safely between the partner schools and of a central Web site, will play a vital role. We intent to use them as a vehicle of communication between the pupils of the schools involved, so they can follow each other’s work as well as using them as a means of direct communication.

 

E.1. Project Management

 

The proper budget control and time management will be ensured by the project coordinator mainly and also by members of the teaching staff of the school, who are very experienced in European projects that they have already carried out before. 

 A project management will also be formed at the coordinating school under the leadership of headmaster and this will help us control and manage the budget in regards with the planned mobilities and project activities. 

 During the application, all budget items will be recorded and a work plan will be prepared for the activities. 

 Under the coordination of our school’s coordinator all partners will have to follow the project’s work plan and time table. 

 There will be eight project meetings taking place in partner schools within the three years of this project, with 2-3 teachers from each partner school taking part in the meetings. The amount of money that each partner school will need for each project year in order to cover project mobilities and activities, is already designated. 

 

The evaluation and monitoring the quality of the project’s activities and results will be a very structured process throughout the project and will be ensured and checked by the staff, students and partners management. In each school, there will be a team with specific responsibilities for evaluation. It will collect data, project documentation, will choose the instruments of evaluation for each stage of the project and create a diary of the project. At the first meeting trans-national, teams of evaluators will fix the methods and instruments of evaluation for each partner school and partner level. They will create methods and instruments of evaluation, like interviews and literary criticism, for the achievement of different objectives. 

 The competencies acquired by students will be evaluated by the use of questionnaires, observation, measurement of participation level, presentations to teachers, parents, other students and local authorities audiences and for teachers with the use of interviews, observation, debates e.t.c.

 Trans-national, regular project meetings, monthly staff meetings within the partner schools and meetings with the parents, allow for evaluation of aspects of our curriculum planning, in order to include progression and continuity of learning, while sharing ideas of good practice, monitoring and dealing with important issues. 

 Postal, fax and e-mail contacts will take place frequently and in a regular basis.

 Testing the pupils’ knowledge about local cultures of the other European countries at the beginning and at the end of the project by giving them a questionnaire, to find out how much the children have learned about the elaborated subjects of the project through all the activities. 

 Trans–national meetings with the rest of the members will be held with a view to develop monitor and evaluate the project whose frequency will be eight yearly meetings. The importance of evaluating this project in each one of these meetings, with all the partner members, to verify, compare, analyze and check the objectives, weather they have been accomplished in accordance with the practical requirement of the project.

  At the end of the project, we will be drawing up a final report of conclusions which must include final results and recommendation and provide improvements advice.

 

 

There will be constant communication and cooperation between the partner schools in order to avoid or to handle project risks. When we'll face a problem or risk during the project, we'll foresee to solve problems using our contacts with the responsible authorities and such as national agency. 

 A well organized work plan will be very affective to handle with the possible risks. 

 Creating a work team is also a front solution for the future problems.

 

 In order to access whether and to what extend, the project reaches its objectives and results:

-We will continue practicing trans-national, regular project meetings,  2-3 times per school year, where headmasters and students from partner schools are going to participate as well. Also meetings within each school with teaching staff, parent councils and local authorities will be taking place on regular basis. 

 -We intend to continue having regular communication with postal, fax and e-mail contacts, among all partner schools, to help maintaining the high level of motivation from teachers and pupils.

-We’ll arrange on-line meetings among schools to solve any possible problems and arrange additional activities or clear any doubts and observe the progress of our project and its impact.

-Observing the reactions and willingness of pupils, teachers, parents and local community to participate and work on this project. 

-Questionnaires, surveys and interviews can give us feedback and we can go on working regarding the results.

-The reactions of local media (articles in specialized press newsletters, press releases, interviews, etc) and local authorities can be used as feedback and we can draw our road map.

-Using feedback from end-users, other stakeholders, peers, policy-makers.

-Observing the impact on regional, national, EU policy measures.